Program Proposal Form

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Program Proposal Form

Event Basics

Organization Name
Organization Name
Event Title
Date of Event
Will this event be held over multiple dates? No Yes
- Please indicate other dates
- Range of Dates:
  Start:
  Finish:
Requesting Member
Requesting Member's E-mail
Requesting Member's Cell Number
Advisor
Advisor's E-mail

Event Details

Detailed Event Description
Type of Program
Number of SHU attendees
Number of non-SHU attendees
Is there a fee to attend?No Yes
- How much does it cost to attend the event?
Are other clubs/organizations co-sponsoring this program with your organization?No Yes
- Is the club/department/organization co-sponsoring financially?No Yes
  - Which clubs, organizations or departments are co-sponsoring, and how much will each be contributing?
  - A representative from the Department of Community Development will be in contact with the Club(s), Organization(s) and/or Department to confirm their co-sponsorships listed above.
Is this a resubmission?Yes

Financial Details

Is money involved in this event in any way?No Yes

Please detail all expenses and their estimated cost

Expense	Cost	Vendor
Food
Decoration
Contracted Services
Transportation

How much of your own club's money are you putting into this event?
Do you need to request money from the Finance Committee?No Yes
- How much are you requesting?
Are you raising money from any additional sources for this program?No Yes
How?
- Selling TicketsNo Yes
  - How much is each ticket for SHU attendees?
  - How much is each ticket for non-SHU attendees?
    Where will you be selling the tickets?
    - University Center Ticket OfficeNo Yes Please contact Kevin Lockwood in room 107 in the University Center to set this up. There is a $50 fee to sell tickets int he Ticket Office for all clubs and organizations.
    - At Club MeetingNo Yes Plese email the SGA Treasurer to pick up receipt books to sell tickets during meeting.
    - At Vendor TableNo Yes Do you need to reserve a vendor table?No Yes
    - Other LocationNo Yes Please Explain:
- Selling Co-sponsorshipsNo Yes Please list the clubs or organizations that are cosponsoring financially and explain how much they are contributing.
- FundraisingNo Yes Please explain in what ways you are going to fundraise and how much money you plan to make through your fundraising.
- OtherNo Yes Please explain in what other ways you be raising money for this event.
What is the total cost of this event?
Do you need a bus for this event?No Yes
- When will the bus pick up the students from SHU to bring them to their destination?
- When will the bus pick up the students from their destination and bring them back to SHU?
- How many students will be taking the bus?
- What is the address that the bus will drop the students off at?
- I understand that the bus will drop off and pick up students from the Rec Center
Are there any other financial details that the SGA Treasurer needs to be aware of?

Room Reservation

Please fill out this section only if you have not already requested a rom for the date/time of the event.

Do you need to request a room/vendor table?No Yes
- Total Attendance
- Specific Room Request (please select more than one):
  First Choice Second Choice Third Choice I'll take any room in...
- Preferred layout:
- What time does the event actually start?
- What time do you want to get into the room to set up?
- What time does the event end?
- What time will you be done cleaning up?
- Do you have any specific needs (room specifications, AV systems and microphones, etc.)
- Will there be music?No Yes
- Will there be food?No Yes

Conclusion

Make sure to include all details of the event in your program proposal. If a proposal does not include all details you may be asked to resubmit. If you are unsure about certain policies and procedures please reach out to Rachel Siconolfi (Rachel.Siconolfi@shu.edu) or Colleen Dallavalle (Colleen.Dallavalle@shu.edu) in advance.

After your submission you'll receive an email confirmation, sent to the address you gave above.

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